Privacy Policy — eSolutionPlanet Attendance APP

eSolutionPlanet ("we", "us", "our") respects your privacy. This Privacy Policy explains how the eSolutionPlanet Attendance App ("App") collects, uses, shares and protects personal information collected when you or your organization use the App.

Please read carefully. If you are an employee or contractor using the App on behalf of an employer, your employer may be the data controller for your attendance records. This policy describes the App's practices and our responsibilities as a service provider.

1. Information We Collect

We may collect the following categories of information when you use the App:

• Personal information: employee name, employee ID, email address, phone number (if provided).
• Attendance data: check-in/check-out timestamps, work hours, leave and shift records.
• Location data: GPS coordinates or approximate location at the time of marking attendance (only if location is enabled by the employer).
• Device & technical data: device model, operating system, app version, IP address, and crash logs for diagnostics.
• Optional data: profile photo or attachments if explicitly uploaded by the user or employer.

2. How We Use Your Information

We use collected data for the following purposes:

• To record and manage employee attendance and generate reports for payroll and HR.
• To verify location-based attendance if your employer requires location checks.
• To provide, maintain and improve the App, fix bugs, and monitor performance.
• To send important service messages or updates related to the App (e.g., policy updates).

3. Data Sharing & Disclosure

We do not sell personal data to third parties. Data may be shared in limited circumstances:

• Your employer / HR: Attendance records and related data are shared with the employer or authorized HR personnel to manage work hours and payroll.
• Service providers: Third-party vendors who help operate the App (e.g., cloud hosting, analytics, messaging) and are bound by confidentiality obligations.
• Legal obligations: We may disclose data to comply with the law, legal process, or to protect rights, property or safety.

4. Data Storage & Security

We implement reasonable administrative, technical, and physical safeguards designed to protect your information. These may include encryption in transit, access controls, and regular security reviews.

However, no method of transmission or storage is 100% secure — absolute security cannot be guaranteed.

Retention: We retain personal and attendance data for as long as required by your employer's policies or to satisfy legal obligations. If you request deletion, we will comply where applicable, subject to employer and legal constraints.

5. Your Rights

Depending on applicable law you may have rights such as:

• Access to your personal data and attendance records.
• Request correction of inaccurate information.
• Request deletion of personal information (subject to employer requirements and legal retention obligations).

To exercise these rights, contact your employer/HR or reach out to the contact below.

6. Third-Party Services

The App may use third-party services (e.g., mapping APIs for location verification, cloud providers, analytics). These providers may collect limited data under their own privacy policies. We recommend reviewing their policies when relevant.

7. Changes to This Policy

We may update this Privacy Policy periodically. We will post an updated policy in the App and update the "Effective Date" above. Continued use of the App after a change indicates acceptance of the revised policy.

8. Contact Us

If you have questions, requests or concerns about this Privacy Policy or our data practices, please contact:

eSolutionPlanet
Email: support@esolutionplanet.com

If you are an employee using this App as part of your workplace, your employer may also be the point of contact for attendance and retention queries.